Governing Documents
All the Committees in Landsdowne are there to help with the vast amount of work that it takes to keep a community a great place to call home.  Volunteers in the community are needed and appreciated, so that we all work together, not for personal agendas, but for the betterment of the community as a whole.
 
The Governing Documents Committee - (Chair: Maxwell Phillips)
Our committee's goal is to work with the LCA lawyer to improve and clean up our governing documents.  All changes to the Articles of Incorporation and to the Declarations will have to be improved by members during a meeting of the members.
 
The LCA governing documents consist of Declarations, Articles of Incorporation, and By-laws.  These documents were created by the builder of Landsdowne and contain a lot of language pertaining to the transition from builder-owned units to member owned units.  Much of this language is redundant.  Also, all amendments to the governing documents (which have been many) exist as separate documents.  
 
If you have any questions, comments, or suggestions relating to this committee, please submit a ticket through the Request Manager (Linked Here).
 
Next Scheduled Meeting:
The Committee Meetings are usually via a Zoom (unless otherwise posted). All were welcome to attend. Please visit the Events page to see the upcoming meeting schedules (Click Here).
 
Meeting Minutes History:
**Meeting Minutes will be posted after they have been approved.  Minutes are approved at the following meeting. 
 
Committee Working Documents:
Response from LCA Lawyer regarding preliminary questions: 2023-01-30_Memo Initial Inquiries.pdf
Vote Results: Poll Results from VoteHOA
 
Status of 5-Step Plan
 
5-Step Plan to improve our governing documents
  1. Preliminary questions for our lawyer – Completed
  2. Send out a poll to members regarding changes to our governing documents.  Completed
  3. Work with the lawyer to obtain the exact text of our amended and restated Articles of Incorporation to be presented to the Board and the Members. The first draft produced by the lawyer was sent to the board. One Board member (Jay) had a concern regarding electronic voting.  The lawyer addressed the concern in his second draft which is the final text we expect to be voted on by the Board and the Members. Completed
  4. Members will vote to approve the new governing documents at the next meeting of the members (Annual Meeting). Completed
  5. Since all desired changes will not be made in time for the annual meeting of the members, we have added a 5th step to the process to continue to work with the Lawyer to clean up the other governing documents.
Poll Results (step #2)
                     Issue                        Response                        Response
Restrict Board members to Owners in good standing – not allowing renters to serve on the board.
Limit the Landsdowne Board of Directors to Members (owners) In good standing.
 
143 votes
Don’t change Board requirements and continue to allow renters to remain on the board
 
57 votes
Eliminate proxy voting.
Eliminate proxy voting.
 
87 votes
Continue to allow proxy voting.
 
113 votes
Clean up governing documents
Clean up our governing documents by merging all amendments ...
 
187 votes
Don’t clean up the Governing documents.
 
13 votes